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CPD Practice Note

What are my CPD requirements?

You must comply with the CPD requirements set by the CLC. CLC Lawyers must:-

  • Undertake CPD activities relevant to their professional development or area of practice.  This must lead to a minimum of 10 CPD entries per CPD year.

  • Undertake at least one entry in Operational Risk.

  • Keep a CPD record of all activities completed, which is compliant with the assessment criteria set by the CLC.

 

What do you mean by an entry?

When reflecting on your area of practice, it is likely that you will identify a number of areas you would like to refresh or develop in. This could be updating knowledge in your area of practice, refreshing your knowledge of the law which has not been used for some time, deciding to develop knowledge in a new area of practice or updating and developing other skills which may be relevant to your current practice or career development.

For each of these areas identified, you will then need to identify CPD activities which are best able to address those areas.

Each entry on the CPD record sheet is a note of something that you have learnt following the CPD activity that was undertaken.

 

What do you mean by a planned activity?

Entries must derive from either planned or unplanned activities (with a minimum of 6 planned entries for the CPD year).

All planned activities must be undertaken by first completing the reflective cycle. This will require a CLC Lawyer to:

  • Reflect - On their work and area of practice to identify gaps in their knowledge and skills or new areas they would like to develop
  • Plan - Activities which will maintain, improve or develop their knowledge and skills
  • Implement - The outcome of their plan through participation in relevant CPD activities; and
  • Evaluate - How the CPD activity impacted on their work and practice.  

 

What do you mean by an unplanned activity?

Under the new CPD scheme, you will also be able to include entries for unplanned activities which may have been part of your fee earning work

For example: research into a new or unfamiliar area of the law for your client. You might record this unplanned activity by explaining the research, what you learnt or refreshed from the unplanned activity, evaluating the usefulness of the new information to your role and whether you have been able to share this new information with colleagues.

The things you have learnt ‘on the job’ can be listed and counted as entries (to a maximum of 4 entries from the 10 entries required overall).

You will need to keep evidence that you have completed the unplanned activity in case your record is called for sampling. You will also need to show that you have evaluated each unstructured activity to determine its usefulness. To assist you with this the CLC has developed a CPD evaluation document for recording unplanned activities. However, if you are able to evidence that you have evaluated your unplanned entries by using your own documentation, then you will not be required to complete the CLC’s CPD evaluation document for recording unplanned activities.

 

Who is required to undertake an activity in Operational Risk?

All CLC Lawyers must undertake at least one activity in Operational Risk.

 

What can count as my Operational Risks activity?

Completing an activity in Operational Risk involves learning something new, refreshing or developing knowledge or expertise in an area or areas that are considered to pose the greatest risk to your profession or practice. The CLC has provided a recommended list of some of the highest Operational Risk areas within Conveyancing and Probate services. This list will be regularly reviewed and updated:

Operational Risk Area

Example of Operational Risk Activity

Money Laundering

 

  • Improving knowledge and understanding of The Money Laundering Regulations 2007 – 2017 through a course, workshop or seminar etc.

 

Data Protection

  • Refreshing your knowledge and understanding of Data Protection through in-house training, conference or workshop etc.

 

Cybersecurity

  • Developing your cyber security awareness skills through a cybercrime seminar.

 

Mortgage Fraud

  • Refreshing knowledge of warning indicators through reading guidance from the Council of Mortgage Lenders
  • Developing knowledge of the duties owed to the purchaser and/or lender when fraud is suspected.

Protecting Client’s Money 

  • Improving your familiarity of the key parts of the CLC Accounts Code, the areas of risk when handling client money and the types of things that go wrong
  • Gaining a better understanding of appropriate controls on the client account, including who can access it, when, and how.

 

 

How will CPD be audited?

During the licence renewal process, CLC Lawyers will be asked to confirm that they continue to meet our standards for continuing professional development.  We will randomly select up to 10 per cent of CPD records to review and assess these records against the assessment criteria set out below. The table below shows the possible outcomes after we have assessed your records. This depends on whether you meet, partly meet or do not meet the standards.

 

What is the CPD assessment criteria?

 

Criteria

Standard met

Standard partly met

Standard not met

The CLC Lawyer must maintain a continuous, up-to-date and accurate record of their CPD.

There is evidence that the CLC Lawyer has maintained a record of their CPD.

There is some evidence that the CLC Lawyer has kept a record of their CPD.

The CLC Lawyer has not provided evidence that they have kept a record of their CPD.

The CLC Lawyer must complete ten entries within their CPD Record.

And

Demonstrate that their CPD activities are a mixture of learning activities relevant to their current or future work and practice.

The CLC Lawyer has completed ten entries within the CPD record and includes three or more different types of CPD activities.

Or

The CLC Lawyer has completed ten entries within the CPD record and includes two different types of CPD activities and their CPD Record has explained why they have chosen to concentrate only on those types of activity.

And

There is evidence that the CLC Lawyer’s CPD activities are relevant to their current or future practice.

The CLC Lawyer has completed ten entries within the CPD record and includes two different types of CPD activities but they have not explained why they have concentrated just on those two.

Or

There is some evidence that the CLC Lawyer’s CPD is relevant to current or future work, but this is not made clear.

The CLC Lawyer has not completed ten entries within their CPD record.

Or

The CLC Lawyer’s CPD record consists of only one type of CPD activity.

Or

The CLC Lawyer’s CPD record is not relevant to their current or future practice.

The CLC Lawyer must complete a minimum of six planned activities which follow the reflective cycle.

And

Must retain evidence of the activities completed for each entry.

The CLC Lawyer has provided evidence of completing a minimum of six planned entries and has provided evidence of the activities completed for these entries.

The CLC Lawyer has provided evidence that they have completed the minimum amount of planned entries but they have only provided evidence of completing some of the activities for these entries.

Or

  1. The CLC Lawyer has provided evidence that they have completed the minimum amount of planned entries

 

  1. But they have not provided any evidence of the activities completed for these entries.

 

The CLC Lawyer has not completed the minimum amount of planned entries and there is no evidence of the activities completed for these entries.

The CLC Lawyer must ensure that at least one of the entries within the CPD record relate to operational risk

And

Must retain evidence of the activity completed for this entry.

The CLC Lawyer has recorded at least one entry on operational risk and has provided evidence of the activity completed for this entry.

The CLC Lawyer has recorded at least one entry on operational risk, but has provided limited evidence of the activity completed for this entry

Or

The CLC Lawyer has recorded at least one entry on operational risk, but they have not provided any evidence on the activity completed for this entry.

 

The CLC Lawyer has not recorded an entry on operational risk and there is no evidence of the activity completed for this entry.

The CLC Lawyer must complete no more than four unplanned entries.

And

Must retain evidence of completing and evaluating the unplanned activity for each entry.

 

The CLC Lawyer has provided evidence that they have completed no more than the maximum amount of unplanned entries allowed and has provided evidence of evaluating their unplanned entries.

The CLC Lawyer has provided evidence that they have completed no more than the maximum amount of unplanned planned entries allowed but they have only provided evidence of evaluating some of the unplanned entries.

Or

Has not provided evidence of evaluating any of the unplanned entries.

The CLC Lawyer has completed more than the maximum amount of unplanned entries allowed.

Or

The CLC Lawyer has completed no more than the maximum amount of unplanned entries allowed but they have not provided any evidence of evaluating the entries.

The CLC Lawyer must send in their profile by the deadline provided.

The CLC Lawyer has provided a CPD Record by the deadline which is complete.

The CLC Lawyer has provided a CPD Record by the deadline but it was incomplete (for example, they said that evidence was to follow).

The CLC Lawyer did not return their CPD Record by the deadline.

 

Following a review of a CPD record the CLC may:

  • Decide that the CPD record meets the CPD standards;

  • Request further information, to be supplied within a short period (for example, more information may be needed about a CPD activity or evidence is missing);

  • Allow a short period for the CLC Lawyer to meet the CPD standards (most likely where a CLC Lawyer has shown that they are committed to CPD but needs more help in meeting the standards); or

  • Determine that the CPD record does not meet the CPD standards.

 

Helpful Tips to help with CPD requirements.

Do

  • Keep it simple- use simple language to describe the CPD you have done, what you have learnt from it, and how it has benefited you.

  • Ensure the activities you have carried out are a mixture of learning (For example: seminars, workshops, journal reading etc.)

  • Include a chronological dated list of all the CPD activities you have completed for the CPD year to demonstrate that you have met CPD standards. Provide a clear, easy to follow portfolio of evidence.

Don’t

  • Try to describe in detail every activity you have undertaken over an entire CPD year. Selecting a small number of different activities that you feel benefited you the most and writing about each one is a better approach.

  • Include evidence which is confidential or includes confidential information. Please make sure that any confidential information is anonymised before you send it to the CLC.